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September 20, 2024 Letting 12:00 PM
013-62W79

Plans and Special Provisions
Pay Item Report
Electronic Bidding (EBids)

Bulletin Description

Annual maintenance of electrical systems including traffic signals; lighting; pump stations; surveillance; other pertinent electrical systems; subsystems and components; mechanical systems; and buildings, structures, and grounds located within District 1.
Region District DBE % VBP % Federal Project #
1 1 0.00 0.00 N/A
County(s) Key Route(s) Marked Route(s) Section(s) State Job #(s) PPS #(s)
  • Various
  • VARIOUS
  • 2024-916-ELE
  • C-91-227-24
  • N/A
Contract Specifics
A mandatory pre-bid meeting will be held on Thursday, August 29, 2024 at 10:30 AM in the District 1 Lower-Level Classroom at 201 West Center Court, Schaumburg, IL 60193. Location Notes - (None). Meeting Description - For bidders to receive a packet of additional charts, data, and specifications as part of the Contract to assist in the bidding process, and to submit the Bidder’s Special Qualifications requirements. Only those bidders who submit the Bidder’s Special Qualifications submittal will receive this additional Contract information.. The pre-bid meeting is mandatory for all potential prime contractors interested in bidding. Registered subcontractors and certified disadvantaged business enterprise subcontractors are encouraged to attend. The meeting will begin at 10:30 AM at which time, after a final call for everyone to sign in, the sign-in sheets will be copied. Attendees who show up after the presentation is underway will not be allowed to sign-in thereby not being considered in attendance. Failure on the prime contractor's part to attend will cause the contractor's request for authorization to bid to be denied.
Completion Date: December 31, 2025
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Ask Subscribe Questions and Answers (23 Submitted / 23 Answered ) Questions not accepted as of September 10, 2024 04:30 PM.

  • Article 7.4 Light Pole Units has a sub section Decorative Light Poles that states the Contractor must replace decorative poles “in-kind”, but goes on to state that the Contractor will provide a “standard replacement” Is the Contractor required to stock decorative poles for replacement for each city/village?
    No. The project should be bid according to the Standard Specifications for Road and Bridge Construction, Highway Standards, and the plans and specifications published online. (09/11/2024)

  • Article 11.2 Various Systems Communication Tower Inspections are not clearly defined on what type of inspection is required. Are these structural inspections? Article 7.22 is given to be used as reference, but that Article only covers Navigational Lighting.
    The article to be used as reference should be 7.21. (09/11/2024)

  • Article 9.12.4 Dynamic Message Sign- Location Inspection & Cleaning does not provide a defined inspection interval. Can the required number of inspections and or interval be clearly defined?
    The specifications and requirements are clear. The project should be bid according to the Standard Specifications for Road and Bridge Construction, Highway Standards, and the plans and specifications published online. (09/11/2024)

  • Article 9.12.3 Cabinet & Detection PM does not provide a defined inspection interval and it includes language that would imply either monthly or annual inspection intervals. Can the required number of inspections and or interval be clearly defined?
    The specifications and requirements are clear. The project should be bid according to the Standard Specifications for Road and Bridge Construction, Highway Standards, and the plans and specifications published online. (09/11/2024)

  • Article 7.20 Light Pole and Underpass Safety Inspection (Annually) states approximately fifty (50) Lighting system locations must be inspected monthly, and all work must be completed by the end of November. Are all approximately 550 locations expected to be inspected each year at a rate of 50/month for 11 months?
    The specifications and requirements are clear. The project should be bid according to the Standard Specifications for Road and Bridge Construction, Highway Standards, and the plans and specifications published online. (09/11/2024)

  • Article 11.5 specifies that Maintenance Yard Generators should be inspected or serviced per Article 4.26, but these generators do not seem to be quantified in this contract. Could IDOT provide additional information regarding the quantities, locations, and sizes of these generators?
    No revisions will be made to the plans or specifications. The project should be bid according to the Standard Specifications for Road and Bridge Construction, Highway Standards, and the plans and specifications published online. (09/10/2024)

  • Article 9.14.1 requires an annual service inspection on the UPS units at the REVLAC Buildings. Can detailed information regarding these UPS units and associated battery strings be provided so that the Contractors can get this item quoted?
    The REVLAC system is currently under construction. The project should be bid according to the Standard Specifications for Road and Bridge Construction, Highway Standards, and the plans and specifications published online. (09/10/2024)

  • Article 9.15 states that Rockwell Software Support Agreements must be provided for the REVLAC software. Can this software, and the subscription/agreement information be provided so that the Contractors can get this item quoted?
    The REVLAC system is currently under construction and software information is not available. The project should be bid according to the Standard Specifications for Road and Bridge Construction, Highway Standards, and the plans and specifications published online. (09/10/2024)

  • Article 7.3.1 SCADA System states that the (4) new servers will be paid through non-routine maintenance. How will the rest of the SCADA components, i.e. the 400 plus radios that have not been utilized in many years, be paid?
    The SCADA radios currently in Department Asset inventory will be reprogrammed (not replaced) through Article 7.1. The project should be bid according to the Standard Specifications for Road and Bridge Construction, Highway Standards, and the plans and specifications published online. (09/10/2024)

  • Article 4.8 With the Department’s excessive administrative requirements per each MCHD claim, and with the contractors liability change from a $25,000.00 to $50,000.00 threshold, is it possible the department will reconsider the previous dollar threshold from past contract?
    No revisions will be made to the plans or specifications. The project should be bid according to the Standard Specifications for Road and Bridge Construction, Highway Standards, and the plans and specifications published online. (09/10/2024)

  • Article 2.7.3 In reviewing the contract documents the Liquidated Damages have increased dramatically (i.e. Improper/deficient traffic control has raised from $1,000.00 per incident to $10,000.00). Would the department consider revising these damages to an amount more reasonable to the contractor?
    No revisions will be made to the plans or specifications. The project should be bid according to the Standard Specifications for Road and Bridge Construction, Highway Standards, and the plans and specifications published online. (09/10/2024)

  • Art 10.16 Qty has increased from 25 to 75 intersections to replace BBU batteries under routine maintenance. Many batteries have already reached end of life or coming close to end of life, causing many routine tickets. At the current rate of tickets caused by failed batteries an increase of cost to routine maintenance could exceed 600,000 dollars. Would IDOT consider adding a non-routine pay item to address the battery fail rate, once the 75 intersections under routine maintenance are exceed?
    No revisions will be made to the plans or specifications. The project should be bid according to the Standard Specifications for Road and Bridge Construction, Highway Standards, and the plans and specifications published online. (09/10/2024)

  • Article 10.16 Specifies the contractor must replace all UPS and Batteries at 75 State Maintained traffic signal locations each contract year. The remainder of the article details the battery replacement procedure, however makes no mention of the procedure for replacing the UPS unit itself. Is it the departments intention to replace the UPS unit and the Batteries or just the batteries?
    The Department is in the process of issuing an addendum, please monitor the website for the addendum. (09/10/2024)

  • Article 10.15 IDOT has increased the quantity of intersections to Re-Lamp the LED modules from 100 intersections to 200 intersections under routine maintenance. With the quantity doubling and the increased material cost using an LED warrantied for 15 years (potentially quadrupling current costs), would the department consider moving this work to non-routine pay items? This way the contractor can be paid as the work is completed and not over the 12 months of the contract.
    No revisions will be made to the plans or specifications. The project should be bid according to the Standard Specifications for Road and Bridge Construction, Highway Standards, and the plans and specifications published online. (09/10/2024)

  • Article 10.23 Tactics, TransSuite and CENTRACS Licenses on the IDOT system are not presently quantifiable to get accurate SMAs quotes from the vendors. How can a bidding contractor quantify a value of SMAs for the required software?
    The Department is in the process of issuing an addendum, please monitor the website for the addendum. (09/10/2024)

  • Article 8.33 Quantifies the types of rebuilds that can be performed as routine maintenance. Due to the large variance in pump sizes and accessibility, would the Department consider allowing for subcontracted specialty items such as large cranes needed for removal or trucks for transportation to be covered under non-routine authorization work, as per contract 62M86?
    No revisions will be made to the plans or specifications. The project should be bid according to the Standard Specifications for Road and Bridge Construction, Highway Standards, and the plans and specifications published online. (09/10/2024)

  • Article 3.23 Specifies that in past contracts approximately over 150 vehicles have been needed for contract employees and contract work. Is it a requirement of Article 2.17 that The Fleet Management GPS System be equipped on all 150 vehicles?
    Per Article 2.17, All vehicles used on Electrical Maintenance Contract work must be equipped with an in-vehicle GPS device. (09/10/2024)

  • Non-Routine Pay Item The contract lists (GF06) Fiber Optic Innerduct, up to 1 ½” and refers to In Trench, Encased in Concrete and Embedded all as installation details, can the department create separate pay items for each as the costs for each installation type is extraordinary different and difficult to quantify under a single unit?
    No revisions will be made to the plans or specifications. The project should be bid according to the Standard Specifications for Road and Bridge Construction, Highway Standards, and the plans and specifications published online. (09/10/2024)

  • Article 4.10 states “mis designed for its use or capacity when installed in system equipment, as approved by the department.” This contract is listed as Annual Maintenance of Electrical Systems. How is the contractor expected to be able to quantify costs, if the department is unwilling to stand behind a previously approved design. Would the department be willing to revise this section to allow for these costs to be covered under non routine labor hrs. and material costs that exceed $150,000?
    No revisions will be made to the plans or specifications. The project should be bid according to the Standard Specifications for Road and Bridge Construction, Highway Standards, and the plans and specifications published online. (09/10/2024)

  • Article 4.10 The contract lists special damage repair situations and refers to material that exceed $150,000, but states the payment to the contractor not to exceed $150,000. How is the material difference to be paid?
    No revisions will be made to the plans or specifications. The project should be bid according to the Standard Specifications for Road and Bridge Construction, Highway Standards, and the plans and specifications published online. (09/10/2024)

  • Article 3.22 The contract lists a Network System Administrator and now a Network System Integrator/Architect each be assigned to The Traffic System Center full time, and be on call 24/7 as well as each be supplied an assigned vehicle. How will additional hrs. outside of normal working hrs. be compensated?
    No revisions will be made to the plans or specifications. The project should be bid according to the Standard Specifications for Road and Bridge Construction, Highway Standards, and the plans and specifications published online. (09/10/2024)

  • Article 2.16.8 The contract lists an estimate or 350 hrs. of vendor programing for various EMCMS screen development and modifications to be paid through routine maintenance, if the hrs. exceed the estimate will all hrs. over 350 be paid under non- routine?
    No revisions will be made to the plans or specifications. The project should be bid according to the Standard Specifications for Road and Bridge Construction, Highway Standards, and the plans and specifications published online. (09/10/2024)

  • Article 1.3.2 PROPOSAL GUARANTY specifies the contractor must provide a bid bond in the amount of Seven Hundred Thousand Dollars. The same sentence also states ($750,000). Which is the correct dollar amount $700,000 or $750,000?
    The Department is in the process of issuing an addendum, please monitor the website for the addendum. (09/10/2024)

Authorized Bidders

  • 3948 Meade Inc.
    625 Willowbrook Center Pkwy
    Wilowbrook, IL 60527
    Phone: (708) 588-2500 Fax: (708) 588-2501 Email: infraestimating@meade100.com
    $49,297,580.63

Non Bidders

  • 9033 Evans Electric, LLC
    2424 25th Avenue
    Franklin Park, IL 60131
    Phone: (815) 600-2194 Fax: (708) 544-4764 Email: No Record

  • 0733 John Burns Construction Company
    999 Oakmont Plaza Drive, Suite 400
    Westmont, IL 60559
    Phone: (708) 638-7642 Fax: (708) 326-3499 Email: lmartinez@jbcco.com

Pay Item # UOM Description Type Quantity Unit Price
X0320990 L SUM DISTRICT ONE - ELECTRICAL MAINTENANCE Base items 1.000
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The contract details above are for informational purposes only until the Plans and Special Provisions are posted on this web page. If an addendum is posted, the contract details above may be revised. Please continue to check for addenda.